NYS Forum Business Continuity Committee Meeting
(http://www.nysforum.org/committees/businesscontinuity/)

Date: Held 3/5/2008 @ 2:00 PM Keane Office

From: Tom Luther and Chris Lloyd

Discussion Topic

Introductions
Agencies represented:
Office of Children & Family Services - Elena Watson, Joe Impicciatore
Thruway Authority - John Moak
Office for the Aging - Niels Hansen
Department of Motor Vehicles - Annette Roy
Department of State - Steve Conant, Susan Conway
Department of Taxation and Finance - Shelly Brosen, Donald Bulson, Janine Messina
Department of Labor - Steve Kozlowski, Celia Hamblin
CGI - Robin Russo, Mark Spreitzer
CIO/OFT - Benita Sokolovski
Office of the State Comptroller - Tom Luther, Keith Farrel, Charles Erickson
Keane - Chris Lloyd
 
Agency Activities/ provided during go-around
During introductions, attendees reported on business continuity and DR related activities at their agencies.
Thruway is starting a new ITDR initiative associated with establishing an alternate data center site
Tax is working on BC planning with business units and District offices. In addition, their ITDR testing has expanded to open and mid-range server systems at their Sungard hot site.
Labor continues to work on BC planning supported by a Federal Grant received in 2007 and has new Deputy for Admin involved. The scope includes Emergency Response.
OFT continues to work on BC planning using their recently acquired software program EMPlans. They are also conducting tabletop exercise with business units.
DMV is working on a BC initiative and presented the scope to Executives for review/approval.
OCFS - Is preparing for a full scale facilitated exercise involving multiple sites.
Aging - Has a BC committee and is working with a consultant.
DOS - focusing on updating existing plan; has been looking for alternate work space and recently found potential site in Menands.
OSC - working on plan updates, exercises and beginning a new BC planning initiative with areas of the agency who currently have no plan.
 
Mock Business Impact Analysis
A Mock BIA was conducted to demonstrate how a BIA interview is held.
Handouts were provided that included information that should be considered prior to conducting a BIA. The goal of the handouts was to show that various pre-planning is needed to set the stage for conducting a BIA and developing a BCP. One of the handouts included a sample set of interview questions that could be used or modified to meet your needs for a BIA.
The session was video taped, and if successful, DVDs may be available for those interested.
The feedback was quite positive from attendees.
Thanks to Mark Spreitzer of CGI for his participation as an interviewer and in planning the session.
 
New Topics
New topics for future meetings were solicited and should be sent to the Co-Chairs.
 
BC Committee listserv contact list
Members should feel free to use the committee listserv email distribution to distribute useful resource papers, pose inquires to learn about areas of interest, share information on training and conferences of interest etc.
If anyone has names they feel should be added, contact a Co-chair.
 
Meeting Feedback
Was positive. Additional feedback is welcome via email to the Co-chairs.

Action Items

Action Item
Notify Co-Chairs of suggested agenda items.
Owner
Committee Members
Due Date
ASAP
 
Action Item
Share list of Listserv contacts
Owner
Tom
Due Date
Done

Next Meeting: TBA

Additional Documents of Reference

None.