NYS Forum IT Greening Work Group
Meeting Minutes

8/20/2009 9:00 a.m.

The IT Greening Committee met at the Forum offices at 24 Aviation Road, Albany at 9:00 a.m. September 10, 2009. In attendance were: Brian Duffy, Mike Rooney, Christian Grieco, Carter Yepsen, Melanie Fekete, Don Greene, Gerry Jerard and Lisa Stellato.

Discussion around November Seminar

Tenative title : Getting Smart about the SmartGrid: What IT Professional need to know about Smart Grid and Demand Response Systems.

Actions:
Brian to connect with Jack Mulvaney @ IBM re: Sigma Green initiative
Mike to connect with NY ISO
Ken to reach out to Bob Gatchell (518 451-2700) @ Johnson Controls re State of Missouri case study and draft call for presenters. Submission for abstract response due 9/25

Note: We discussed having a call for presenters for the "3rd slot" regarding Sigma Green. Carter authored the request, and Rebecca will release it early next week.

Rebecca securing a room at the Plaza
We are planning to use camera & webcasting resource in addition to in person attendees.

Call for presenters needs to go out. Outreach to NYS Forum members about save the date in beginning of Oct.

OGS Internet access is needed for webcast. Webcast is camera on speakers with Powerpoint

Other business:

On 8/25 Gov. Patterson made an announcement regarding the smartgrid consortium, based on this, OGS can now aggregate power contracting for all state agencies.

During our November seminar, we may want to clarify this for Agencies, identifying that OGS will remain central contact with NYISO to aggregate electrical volume.

Discussion around the Winter Session -
Case Study of NYSERDA/OFT implementing energy star in desktop operations
Best Practices/Real life "gotchas"
Desktop Operation as a part of State Electronics Challenge
Best Practices - using existing systems for power consumption
3rd party options vs built-in OS options combined with central management systems for central control and management
Segment on out-of-band management - hardware based
California laptop vs. desktop for energy conservation.
Gerry Jerard to potentially speak regarding technology lifecycle and power consumption.
Integrate State electronics challenge - Recognition of how well State is doing in desktop green operations
Are there payback formulas to high light?
Current focus on energy cost/carbon reduction is desktop. Laptop use has best TCO
Acquisition of new hardware as a means toward reduced energy consumption as there are stringent requirements (Energy Start and EPEAT) now required of Agencies during procurement (Exec Order 4) - There is advantage in working proactively with a purchase cycle
Winter Session Agenda
Case Study - out of band management
Hardware technologies
Standards
State programs for acquisition

Consider putting a contest together on best energy savings. Use winners as content for sessions. Use specific criteria to evaluate and come up with a score. Unclear if this is something agencies are able to do as some don't do any of the buying. Don Green could help put something together regarding this.

Gerry nominated to be speaker at Winter Session