IT Procurement Work Group Initiatives and Accomplishments

Work Group Mission: The mission of the IT Procurement work group is to understand, review, discuss and share best practices in NYS government IT procurement practices and issues. We review potential changes to laws affecting procurement procedures and requirements within NYS. As a group, we may recommend improvements to current practices and procedures, share best practices and communicate relevant changes to government and private sector professionals. We work closely with the NYS Procurement Council and other organizations within NYS state government to enhance communications and share information regarding IT Procurements.

2009-2010 Accomplishments

Debriefing Event on April 30, 2010.

  • 184 attendees, 70 private sector and 112 government.
  • Interactive panel event with discussion covering debriefing practices and recent changes to the debriefing law guidelines.
  • Panel members included: Agency representatives from OSC, OGS, OASAS, OTDA, OMH, and Thruway Authority. Private Sector representatives on the panel included Tailwind Associates, Genesys Consulting, Synch Solutions, and a former Chair of the ITCR.

Testimonials:

An Agency CIO noted that he was going to review and modify his agency's practice of listing desirable skills to include the points associated with desirable skills vs. just listing them in order of priority.

"Now I know how to interpret OTDA's IT procurements in a more effective way!" (private sector vendor comment)

Doing IT Business with NYS and NYC Government on June 9, 2010.

  • 151 attendees from both the private sector and the government sector. 100 attendees were non-members of the NYS Forum.
  • This event included six different sessions and shared information regarding all types of IT procurement contracts and procedures for NYS as well as NYC. Specific topics such as Vendor Responsibility and Legal and Ethical Considerations were also covered. Agency representatives from OGS and OSC spearheaded the event with guest speakers from NYC agencies.

In the past year we have added twenty-two (22) NEW members to the workgroup!

2010-2011 Projected Initiatives

  • Work with CIO Council's Procurement Work Group on an annual event that will highlight timely and critical procurement issues. (Such as preparation of RFP's and RFI's). Targeted for late October/Early November.
  • Procurement Lobbying Law Discussion-stand alone event or at NYS Forum meeting, date TBD
  • Doing Business in NYS and NYC-to be held in NYC, Spring 2011
  • Protests - What they are, how they are handled, process, informational meeting exchange to include all Forum membership, date TBD
  • Term and Conditions Roundtable, date TBD
  • Conduct a session on implementing the new MWBE statue (11)
  • Collaborate with the CIO Council Procurement Committee on a day-long IT procurement session (15)
  • Develop/provide input and strategic ideas for/with the new state administration and legislature (4)