NYS Forum PM Steering Committee

Meeting Minutes

Held: July 20, 2009, 8:30 - 9:30 AM, at Keane offices
Next Meeting: August 17, 2009, 8:30 - 9:30 AM, at Keane offices

Attendees (members attending in person highlighted in bold, attending via phone in bold italic)

PM Committee Members
Brenda Breslin, State Co-Chair (DOH),
Vivian Conboy, State Co-Chair (NYS Tax),
Chris Foster, CRT Co-chair, (CGI),
Jon Haverly, CRT Co-chair, PM COP Lead, (Keane),
Connie Benton (NYS OSC),
Jonathan Blake (Keane) (1),
Girk Cakmak (Bowne),
Natalie Cole (NY State Police),
Jason DiGianni, Repository Lead, (NYS DOB),
Susan Mardon (NYS DOT) (1),
Melissa Morgan, Newsletter Lead, (TEK Systems) (2),
Ellen Peil (NYS DEC) (1),
Bob Pennacchia (NYS DOH)(1),
Diana Pinto (NYS Thruway) (1),
Drew Prescott (NYS OFT),
Kirk Schanzenbach (NYS OSC),
Kelly Smith-Lawless (NYS DMV),
Linda Stella, PM Training Lead (Bearing Point)

Committee Co-Chairs

Brenda and Jon provided an update on the co-chair positions for the PM work group. The following suggestions were made and agreed to by the group:

  • There will be 1 public and 1 corporate co-chair position available each year.
  • Vivian and Chris will start 2 year terms this year while Brenda and Jon?s positions will be up for election next year.
  • The group agreed that for a candidate to become a co-chair they will need to have participated in at least 6 committee meetings over the last year.

Brenda will share this update with the Forum to make sure everyone is on the same page (done on 7/20).

Strategic Planning Session Recap:

The team reviewed the items from the Forum strategic planning session on Friday, July 10, 2009 in lieu of reviewing the minutes from the June 15th meeting.

Updates to the SDLC:

Several work groups would like to work with the PM work group to update the PM Guidebook. The group showing the most interest is the Security group. Others expressing an interest included Business Continuity and Web Group. There is also a desire to add the agile process into the guidebook. For any of these efforts to get off the ground there will need to be a source of funding found to have a dedicated resource available to manage the updates. There will also need to be a large volunteer effort to make the necessary updates and revisions. Girk will serve as the committee liaison for these efforts. Brenda will send an email to Deb Snyder so a meeting can be scheduled to begin discussions with the Security group (done on 7/20, meeting scheduled for 7/24).

GOER Training:

There is an interest to assist GOER with the PM training they provide. The idea wold be to assist with PM Fundamentals as well as more advanced PM training by volunteering our services to train. Drew mentioned that there have been sessions presented by GOER recently and that there is a dedicated resource. The suggestion was made to have a state person represent the group when talking with GOER. Natalie is willing to serve in that role and Linda will assist. Drew will share the contact information he has for GOER with Natalie to see what can be done.

BA Coordination with MATRIX:

The MATRIX group would like to continue the BA sessions that were kicked off with the PM COP on May 12th. Connie is willing to serve as the contact and will involve Barb Ash from OSC. Chris will schedule a meeting with the MATRIX folks to get the dialogue going (done on 7/23, meeting scheduled for 7/31).

Repository Lead to work with MATRIX/Forum:

Based on feedback from the strategic planning session there looks to be a larger initiative to create an online repository for Forum work groups. Jason will serve as the contact from the PM work group. Jon will send an email to Greg Benson letting him know of our interest to participate in the Forum repository (done on 7/20, Greg will keep us in the loop).

Professional Networking:

The idea would be to create some sort of acceptable networking option for the work group. Discussion at the strategic planning session included the possibility of leveraging something like LinkedIn. This initiative will tie in with the repository work with Jason serving as the contact.

Small, Medium, Local:

Melissa will serve as the contact since she is also involved with that work group. She can keep them apprised of any initiatives where the two work groups could work together.

Newsletter:

There is a desire to add content to the newsletter. Melissa will need assistance to get this done. If there is anyone interested in assisting with the newsletter please let one of the co-chairs know.

PM COP Recap:

Diana Ritter will not be able to participate in the September 24th PM COP. She has offered to tape a segment that could be shown. The group agreed that 5 minutes was plenty for her to provide. Brenda will follow up with Kurt to have him assist with the 5 minute taped presentation (done as of 7/23, Kirk is working on).

The group brainstormed other possible candidates to participate in person. Brenda will contact Becky at OGS to see about Commissioner Egan or another Deputy Commissioner to participate (done as of 7/24, there is no one at OGS).

Jason will see if there is any possibility of including someone from DOB (done as of 7/22, there is not).

Our next meeting is scheduled for Monday, August 17th, 2009 at 8:30 am.